Menu
You can find [Purchase] – [Purchase Order] in the left menu of Ginee OMS. Note that this function is only available for Business Package and above. If you cannot see this menu, please check your current valid package.  

Manage Purchase Orders

Purchase Order Status
– In the Supplier Management list, you can quickly view various statuses of Purchase Orders and the corresponding purchase order quantity
– Ginee Purchase Orders support the following status:

Purchase Order Status Description
Draft
  • Newly created/newly imported Purchase Orders are in “Draft” status
  • All information of Purchase Order in “Draft” can be modified
  • Purchase Orders in “Draft” can be deleted
  • “Submit” can be operated for Purchase Orders in “Draft” (equivalent to submitting Purchase Orders for approval). After submission, the Purchase Orders will move to “In Transit” and the Inbound Purchase will be automatically generated in the receiving warehouse
In Transit
  • Key information such as Products, Warehouses, and Suppliers of Purchase Orders in “In Transit” cannot be modified
  • Purchase Orders in “In Transit” correspond to one Inbound Purchase, and the products in the Purchase Order will increase the Transit Stock corresponding to the purchased quantity
  • Purchase Orders in “In Transit” can be cancelled. If the receiving warehouse is a WMS/Third party warehouse, please notify the fulfillment warehouse to cancel the Inbound Purchase first before cancelling
  • Purchase Orders in “In Transit” can be printed on paper and can be used for signature verification
Partial Delivery
  • The products in the Purchase Order have been partially received/inbound, and the Inbound Purchase has not been completed
Completed
  • All products in the Purchase Order have been received/inbound, and the Inbound Purchase has been completed
Cancelled
  • After the Purchase Order is cancelled, it will move to “Canceled“
Abnormal
  • If the Purchase Order information is missing or abnormal, it will enter “Abnormal“. You can view the details to modify the Purchase Order information
  • Purchase Order in “Abnormal” will not generate Inbound Purchase and will not generate Transit Stock
Add New Purchase Order
– You can manually add/edit Purchase Order on the Purchase Order page. You can also mass add Purchase Orders by importing

– When adding a Purchase Order, you can input the Purchase Order Number you already have. If there is no Purchase Order Number, you can click the “Auto Generate” button to let the system automatically generate the Purchase Order Number
– Only one receiving warehouse is allowed for each Purchase Order
– Please note: Each Purchase Order only allows the selection of products with the same currency. Ginee currently does not support different exchange rates in one Purchase Order. If you select multiple products with different currencies in one Purchase Order, it will cause confusion in calculating the Purchase Order amount
– Purchase Orders support recording Shipping Fee and other costs, and support different Allocation Methods. Please note that if you choose to allocate based on weight/volume, please make sure that the length, width, height, and weight of the selected products have been correctly filled in, otherwise the Inbound Cost will be inaccurate

– Allocation Methods Calculation explanation:
a. Not Allocated
Means that the Shipping Fee is not evenly distributed to each SKU.b. Allocate Based On Price:
Means that the Shipping Fee is allocated to each SKU according to the proportion of SKU price
Cost Allocation = (Purchase Quantity * Individual Purchase Price)/Total Price * [Corresponding Cost]/Purchase Quantity

c. Allocate Based On Weight:
Means that the Shipping Fee is allocated to each SKU according to the proportion of SKU weight
Cost Allocation = Single SKU Weight/Total Weight of all SKUs * [Corresponding Cost]

d. Allocate Based On Volume:
Means that the Shipping Fee is allocated to each SKU according to the proportion of SKU volume
Cost Allocation = Single SKU Volume/Total Volume of all SKUs * [Corresponding Cost]

e. Allocate Based On Quantity:
Means that the Shipping Fee is allocated to each SKU according to the proportion of SKU quantity
Cost Allocation = [Corresponding Cost]/Total Quantity

Manage Inbound Purchase
Inbound Purchase Management
– You can find [Warehouse] – [Inbound Management] in the left menu of Ginee OMS, and you can view the Inbound Purchase corresponding to the Purchase Orders in the “In Transit“, “Partial Delivery“, “Completed“, and “Cancelled” status

– When the Purchase Order changes to the “In Transit” status, an Inbound Purchase with “Waiting Inbound” status will be automatically created
– Support mass partial Inbound and completed-at-once Inbound